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Exhibitor Deadline Checklist
(As of February 12, 2007– Subject to Change)
| Deadline |
Item/Task |
Completed |
| Sept. 15, 2006 |
Second Exhibit Fee Installment Due: 50% (Exhibitors & Pavilions) |
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| Oct. 11, 2006 |
General Housing Opens |
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| Oct. 11, 2006 |
Affiliated Events Form available online |
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| Jan. 2007 |
Exhibitor Registration Opens |
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| Jan. 15, 2007 |
Deadline for BIO Membership discount. (Company must be a member by this date in order to receive discount/benefits afforded to members for the 2007 BIO International Convention.) |
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| Jan. 15, 2007 |
Deadline to Cancel Exhibit Space with Partial Refund
(Exhibitors canceling between September 15, 2006 and January 15, 2007 are subject to a 50% cancellation fee in addition to the initial deposit. No refunds after January 15, 2007. Cancellation must be submitted to the BIO Exhibits Team in writing). |
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| Jan. 15, 2007 |
Final Exhibit Fee Installment Due: 30% (Exhibitors & Pavilions) |
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| Feb.2007 |
Exhibitor Service Kit available online/mailed out to confirmed exhibitors |
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| Feb. 12, 2007 |
Deadline to Submit Group Hotel Requests
Exact names and deposits are required by March 1, 2007 |
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| Feb. 15, 2007 |
Centralized Pavilion Organizers ONLY: Deadline to submit companies exhibiting within pavilion for inclusion in the BIO final program. |
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| Feb. 26, 2007 |
Deadline to submit Exhibit Hall Hospitality Reception Requests |
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| Feb. 28, 2007 |
Deadline to remit Exhibitor Appointed Contractor(EAC) Form (and Contractor Liability/Compensation Insurance Information) |
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| March 1, 2007 |
Deadline to submit Company Descriptions for the BIO Final Program (Descriptions received after this date will not be included in the BIO Final Program. this deadline cannot be extended- NO EXCEPTIONS! |
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| March 1, 2007 |
Deadline for Rooming List/Deposits for Group Hotel Reservations (Credit Cards will be charged at this time) |
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| March 21, 2007 |
Deadline for BIO Final Program- Ad closing |
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| March 23, 2007 |
Deadline to purchase Exhibit Booth Personnel (EBP) Reception Packages |
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| March 23, 2007 |
Deadline to receive Early Bird Registration Rate on Attendee Registrations |
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| March 23, 2007 |
Deadline to Cancel of Attendee Registration and receive a refund. Cancellation must be submitted in writing. Refunded money is less a US $150 administrative fee per individual registration category or for each individual workshop purchased. Cancellations received after this date will not be honored. |
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| March 23, 2007 |
Deadline for Early Bird Rate- Lead Retrieval |
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| March 23, 2007 |
Deadline for BIO Final Program- Ad Material Due |
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| March 26, 2007 |
Deadline for receipt of International Ocean Cargo at Port |
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| March 28, 2007 |
Deadline for BIO Show Daily- Ad Closing |
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| April 2, 2007 |
Deadline for BIO Show Daily- Editorial Submissions Due |
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| April 4, 2007 |
Deadline for BIO Show Daily- Ad Materials Due |
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| April 5, 2007 |
Earliest Date Shipments will be received at Freeman Warehouse (Please note: The warehouse will be closed on Friday, April 6 in observance of Good Friday and on Monday April 16 in observance of Patriot's Day. Shipments will not be accepted on these dates) |
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| April 6, 2007 |
Deadline to Receive Discounted BIO Hotel Room Rates
To take advantage of the discounted BIO hotel rates, your requests must be received prior to 5:00 pm (CST), April 6, 2007. Please note: discounted rooms are based on availability, regardless of when request is received. Hotel requests received after April 6, 2007, will be processed based on availability and rate. We cannot guarantee discounted rates after April 6, 2007. |
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| April 6, 2007 |
Deadline for Discount Rate- Lead Retrieval |
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| April 15, 2007 |
Deadline for Advanced Rate on all Utility Service Orders (Cleaning, Electrical, Plumbing, Hanging Sign Rigging, and Telephone/Internet) |
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| April 16, 2007 |
Advance Deadline for Exhibit Hall Private Meeting Room Requests. Any requests after this date must be reserved onsite, on a space available basis. |
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| April 19, 2007 |
Deadline for Discount Price on all Freeman orders and payment: Furnishings, Carpet, Rental Exhibits, Exhibit Packages, Exhibit Accessories, Graphics & Signs; Electrical/Internet Cord Labor, and Display Labor |
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| April 19, 2007 |
Deadline for receipt of International Air Cargo at airport |
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| April 19, 2007 |
Deadline for Pre-show orders- Lead Retrieval (Standard Rate) |
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| April 22, 2007 |
Deadline for advance rate- Plant & Floral Orders |
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| April 26,2007 |
Last shipments will be received at Freeman Warehouse (Materials arriving after this date will be received with an additional after deadline charge) |
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| May 1, 2007 |
Deadline to submit Affiliated Event Request Form |
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| May 3,2007 |
Earliest Date Shipments will be received at the convention center (Beginning at NOON) Shipments arriving at the BCEC before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor |
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| May 3, 2007 |
On-Site Exhibitor Registration open: Noon to 5 pm (Continues Friday) |
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| May 5, 2007 |
On-Site Registration Opens for Attendees |
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| May 6, 2007 |
Welcome Reception |
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| May 7, 2007 |
Exhibit Hall Grand Opening |
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| May 8, 2007 |
Exhibit Hall Hospitality Receptions/Gala Reception |
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| May 9, 2007 |
Closing Reception |
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